There are two system of filing they are discussed below.
1.Tradatinal system of filing
2.Modern system of filing
A.Tradational filing
_Misil filing : this is a system of filing in which the documents related to a particular case or subjects are collected. This system of filing is also called the case filing since the documents related to a particular case are collected in a file. The documents are piled in a file according to the orders of dates. In other words the documents of earlier date are placed on the bottom and the latest dates on the top. The documents are punched on their top left corner and tide with a lace and eventually wrapped by a piece of cloth. Is file is provided a number or code called missile number full stop for example missile 1 civil case misil 2 for criminal case and show on. This system of filing is mostly used in office like quotes police station and land reform offices.
Advantages/Merits
1.Simple: this system of filing is simple which can be underestied by everyone. And employee having simple knowledge of filing can operate it easily.
2.Easy to locate files: this file can be located and retrieved easily through the Michel number. It supports to bring a smoothness in official activities.
3.Easy reference: it facilitate sardar reference of the past cases to make decision on the new but similar cases. Fast cases and decisions are preserved in files in systematic manner.
4.Flexible: there is no difficulty in addition or reduction of documents. Hence it is a flexible method.
5.Economy: it does not need separate guide card, racks or cabinet.Hence it is economy in cost.
Disadvantages/Demerits
1.Limited use: this method of filing is not suitable for the office which do not deal with cases full stop the use of this system is limited to courts police ,station and land reforms offices.
2.Chance of MIS leading: the important letter or figure while a punching the documents appear to be misleading.
3.Not safe: there is a high possibility of getting the papers lost while keeping or taking out them .Hence this is not a safe method.
4.Difficult to operate: since the documents are punched and file it is difficult to keep the new documents and take out the old. Hence it is difficult to operate the files.
5. Time consuming: the documents are punched and tied with lace.. Hence it consumes more time to keep out documents.
Box filling: it is a system of filing in which the documents are collected and placed in a wooden paper or metal box. The documents are kept inside the box making of pile. Hands hands the documents of earlier dates affair on the bottom and the letter dates on top. Normal spring clip attached with the box is used to hold the documents properly. This system of filing is used to collect the documents which are less important and to be preserved for a short period of time. How your it is used by household to preserve the documents related to land and building as well.
Advantages/Merits
1.Simple: this is a very simple system of filing. A person does not required any special knowledge to understand it.
2.Economical: since a box is only needed ,it is an economical method. It consumes less space as well.
3.Easy to operate: the papers are kept loosely in the box. Friends it is easy to take out the needed documents.
4 .No punching: the papers are not punched while preserving in file. So there is no possibility of losing figures or words from the documents.
Disadvantages/ Demerits
1.Less safety: the documents are kept loosely inside the box full stops there is a high chances of losing the documents.
2.Unsuitable for large organizations: under the system a large number of documents cannot be preserved. So it is unsuitable for large organisation.
3.unsuitable for permanent documents: the documents are kept without locking system. Hands this method of filing is on suitable for preserving permanent and very important documents.
4.Temporary use : this filing system is suitable only for preservation of documents for temporary period. It is not appropriate to keep documents for long period of time.
5 Chances of misplace: all documents are loose located in the box. Hands they can be misplaced or lost by any causes.
